The Adjutant General's Corps
Regimental Association
  Registered Charity Number 1035939

The AGC Journal is the Number ONE Regimental Magazine and the in-house publication of the Adjutant Generals Corps. It is published annually andd distributed free of charge to all members of the Corps who subscribe to the Day's Pay Scheme and also to retired members who subscribe to the Regimental Association.

The 2008 edition of the AGC Journal will be published in October 2008 and distributed by post to each subscribing member of the AGC Regimental Association.

The guidelines for submitting articles to the Journal can be found below.

Front covers of the AGC Journal
 

The 2008 AGC Journal – Guidelines for Submission of Articles

 1.  The 2008 edition of the AGC Journal will be published and distributed in October 2008.  The deadline for all articles is 11 Jul 08 and articles can be sent in from Mar 08.  We need articles that are interesting, readable, humorous and well illustrated from all members of the Corps, especially our younger members. 

 2.  Articles should be sent using the MOD Email system to: RHQ AGC – A/Regt Sec or to Articles can also be sent on CD to the Editor at RHQ AGC, Gould House, Worthy Down, Winchester, SO21 2RG.

 3.  The Journal is divided into Sections that include:  RHQ, Directorates, Unit Notes, Feature Articles, Operations, Adventure Training and Sport.  There are no fixed quotas of pages for each Section.  It is planned to have 176 pages in the 2008 edition.   

 4.  Each page of the Journal can take up to 650 words.  This allows enough space for a quarter page size picture.  Feature articles, Operations, Adventure Training and Sports articles should be able to fit into one or two pages, i.e. be either 650 or 1300 words.  These articles must be accompanied by at least two images per page of text.  Articles about your Unit on Operations should be cleared by the senior AGC member of the unit.   

 5.  Unit Notes should fit into one page, i.e. be no longer than 650 words and have at least two images.  These articles should normally be cleared with the senior AGC member of the unit. 

 6.  The name of the word document file for each article is to have the full name of the article and not just ‘journal 2008’ or something similar. 

 7.  All articles must have pictures.  An image of the author of the article must be included.  Images must be in jpeg or tiff files and not embedded in the document.  Images must be high resolution and tell the story and must be at least 2 megapixels in size.  Articles without images will not be used.  We do not accept pictures that are printed on a PC on photographic or other paper.  The file naming convention for each jpeg file is: the word document file name plus a number.  This helps to keep the word files and pictures together.

 8.  All pictures are to be captioned with e.g. who is in the picture, what is in the picture, what is happening, where is it, when is it etc.  The captions are to be at the end of the story and are to be: the jpg file name followed by the caption.

 9.  All images are accepted on the strict understanding that they may be reproduced freely in the AGC Journal.  Where images are the copyright of third parties, for example: images obtained from professional photographers, press photographers or picture libraries, the sender must obtain written permission from the copyright holder to reproduce the image(s) in the AGC Journal.  The Editor may, in exceptional circumstances, be able to pay reproduction fees for copyright images, but only if they are of the highest quality and essential to the article.  Where there are children in pictures, the written permission of the parents or guardian must accompany the article.

10.  Before you consider writing an article please note the guidelines below.  These are here to set some basic standards and to help you get your article published.  Articles that conform to the guidelines make the Editor’s work easier and are more likely to be published.

PLEASE DO THE FOLLOWING

DO send in your article to reach the Editor before the deadline date above.

DO use MS Word in Arial 12 point using the Normal template.

DO write 650 for a one page article or 1300 words for a two page article.

DO use left justification for all text.

DO include the full rank, first name and last name of the author and contact details.

DO use the full rank, first names and last names for everyone mentioned in the text.

Do ensure you spell everyone’s name correctly.

DO have Unit Notes approved by the senior AGC member of the unit or line manager.

DO submit the article to the Editor by MOD Email, Internet Email or on CD.

DO send good quality images with each article.

DO make sure to include an image of the author of the article.

DO ensure that you have permission to use photographs and have written permission to use Copyright images.

DO include the captions for the photographs in the text with the correct file naming conventions.

DO ensure you have written permission from parents or guardians where there are pictures of children.  The written permission, in original, must accompany the article.

PLEASE DO NOT DO THE FOLLOWING

DO NOT try to do the job of the Editor or Publisher. Send a Word document and images as separate files.

DO NOT send an article without images.

DO NOT send digital images printed by a PC.  Send the jpeg file.

DO NOT write about events that took place before January 2008.

DO NOT use any other font than Arial 12 point

DO NOT exceed 650 words for a one page article, or 1300 words for a two page article.

DO NOT use capital letters for the article heading.

DO NOT use Bold, Italics or underline at all.  Do not underline the heading.

DO NOT use centre, right or full justification.

DO NOT use columns.

DO NOT use a carriage return (enter) at the end of each line.

DO NOT use any tabulation in the text.

DO NOT use brackets to enclose text.

DO NOT indent the start of any paragraphs.

DO NOT use tables in the article.

DO NOT use abbreviations unless an explanation is given.

DO NOT use Exclamation marks (!).

DO NOT use hyphens unless absolutely necessary.

DO NOT use single quotes for a quotation, use double quotes.

DO NOT abbreviate dates, use the full date, full month and full year.

DO NOT use semi colons and colons unless grammatically correct.

DO NOT use Nicknames in the middle of naming someone.

DO NOT use Nicknames for people without their consent.

DO NOT embed digital images in a Word document.  They cannot be used.

DO NOT send a Powerpoint presentation.  It cannot be used.

DO NOT wait until the last minute to send in your article.

DO NOT include a list of comings and goings from your unit.

DO NOT list all the members of your unit at the head of the article.

DO NOT use derogatory terms, bad language or defamatory statements in articles.

DO NOT send low resolution digital images.

DO NOT include classified details in any article.

DO NOT send large images over the Internet by E Mail.  Send them on CD or DVD.

The above guidelines may be downloaded as a pdf document by following the link:

Guidelines for Journal submissions Opens in a new window